Do you know there is support and resources available to help you stay in school? Meet up with Care staff using this link: http://go.csuci.edu/CareConnect
Financial Aid recipients should contact the Financial Aid and Scholarships office at 805-437-8530 to determine any financial impacts.
Continuing students in good academic standing that wish to take more than two semesters
off should submit a Request for Academic Leave to the Registrar's Office.
Newly admitted students are not eligible for Academic Leave. See the Academic Leave Procedures page for more information.
Students who have registered for classes for the upcoming term, and have since decided
not to attend CSU Channel Islands, should drop all of their classes via their myCI
account. Non-attendance does not constitute a formal withdrawal.
Fall 2024: Friday, September 13, 2024 by 12 Noon Spring 2025: Friday, February 7, 2025 by 12 Noon
Students may still drop classes via their myCI account for the first three weeks of
the semester. Additional approval is not required, and no "W" grade will be assigned. Please Note: Non-attendance does not constitute a formal drop.
Continuing students in good academic standing that wish to take more than one semester
off should submit a Academic Leave Request to the Registrar's Office.
Newly admitted students are not eligible for Academic Leave. See the Academic Leave Procedures page for more information.
Students dropping or withdrawing after the term begins may be responsible for a prorated
assessment of tuition and other fees and must verify their account status with Student Business Services at 805-437-8810
Fall 2024: Friday, November 15, 2024 by 11:59PM Spring 2025: Friday, May 16, 2025 by 11:59PM
Please Note: Instructor and Program Chair approvals are required on all course withdrawal requests
Starting week 4 through the end of week 12, students needing to withdraw from a class must submit an online Course Withdrawal request. (Course Withdrawal Guide)
Reason for withdrawal is encouraged, but not required.
Supporting documentation is encouraged, but not required.
Starting week 13 through the end of the term, students needing to withdraw from a class must submit an online Course Withdrawal request. (Course Withdrawal Guide).
A "serious and compelling" reason outside of the student's control is reqired.
Supporting documentation is encouraged, but not required.
A "W" grade will be assigned to any withdrawal starting week 4.
Unless otherwise documented, the University will use the date the Course Withdrawal
and supporting documentation are received by the Registrar's Office as the date the
student notified the school of the withdrawal and the last date of attendance. Please
Note: If your last date of attendance falls on a day the University is not in session
(e.g., Spring Break), the Registrar's Office will use the most recent previous school
day when processing your withdrawal.
Term withdrawal deadlines:
Fall 2024: Monday, January 6, 2025 by 11:59PM Spring 2025: Monday, June 2, 2025 by 11:59PM Final deadline to submit any missing documentation: Fall 2024: Friday, January 31, 2025 by 11:59PM Spring 2025: Friday, June 27, 2025 by 11:59PM
Any requests still incomplete after this date will not be processed and students will
retain all earned grades and academic standing.
A "serious and compelling" reason outside of the student's control is reqired.
Supporting documentation is required.
A "W" grade will be assigned to any withdrawal starting week 4.
Please Note
Unless otherwise documented, the University will use the date the Term Withdrawal
request and supporting documentation are received by the Registrar's Office as the date the student
notified the school of the withdrawal and the last date of attendance. Please Note: If your last date of attendance falls on a day the University is not
in session (e.g., Spring Break), the Registrar's Office will use the most recent previous
school day when processing your withdrawal.
Students withdrawing from the term after the 3rd week are considered continuing students
and will automatically be eligible for registration in the following semester. Students
not returning for the following semester should complete an Academic Leave Request.
Students withdrawing after the term begins may be responsible for a prorated assessment
of tuition and other fees and must verify their account status with Student Business Services at 805-437-8810.
Newly admitted students are not eligible for Academic Leave. See the Academic Leave Procedures page for more information.
Financial Aid recipients must note the following information: As a recipient of federal
student aid funds, CSU Channel Islands is required to calculate the amount of the
funds to be returned to any Federal Student Aid programs. This calculation is referred
to as “Return of Title IV” funds and is mandated by the U.S. Department of Education.
Based on your last date of attendance, you will earn a certain percentage of federal
student aid funds. Your earned aid percentage takes into consideration the number
of days you completed in the semester up until your official withdrawal from the university
or last date of attendance. For specific questions, contact the Financial Aid and Scholarships office at 805-437-8530.
After your request is submitted, you will receive a confirmation email.
An email will also be sent to the instructor of the course.
If the instructor approves, the request will move on to the Program Chair for review.
Finally, if the Program Chair approves, a notice will be sent to the Registrar’s Office
for processing.
If the request is fully approved and processed, you will receive a confirmation email.
If at any point your request is denied, you will receive an email.
For full term withdrawals
After your request is submitted, you will receive a confirmation email.
The Registrar's Office will review your request and route it to the Dean that oversees your major.
If the Dean approves, a notice will be sent to the Registrar's Office for processing.
Once your request has been fully processed, you will receive a confirmation email.
If at any point your request is denied, you will receive an email.
Do I have to include supporting documentation?
For individual course withdrawals
Documentation is recommended, but not required.
For full term withdrawals
Starting week 13, supporting documentation is required.
What is considered “serious and compelling”?
Starting with week 13 you will be required to enter an explanation of your reason and why it is “serious
and compelling” as required by University policy.
Serious and compelling reasons include (but are not limited to) illness, accident,
death in the family, financial hardship, or military duty.
You may contact the Registrar’s Office if you are unsure your reason/situation qualifies.
How do I check the status of my request?
Log into Withdrawal portal.
Click on “Submitted Withdrawal Request(s)”.
Click on the link for the request you are checking on.
Click on “Current Status” from the menu of options.
What if I forgot to add supporting documentation?
You can go back into your request and add documentation at any point in the process
up until a final decision has been made.
What if the course I want to withdraw from an individual course that has a corequisite?
You must submit a separate request for each course.
Both must be approved before the withdrawals will be processed.
What if the course I want to withdraw from is not on the list of options?
Contact the Registrar’s Office and we can review for any system issues.
In the meantime, the Registrar’s Office can provide you with an alternative process.
The faculty member assigned to my request doesn’t have the link/email anymore. What
do I do?
Contact the Registrar’s Office and we can resend the link.
The faculty member assigned to my requests states they do not have access to the portal
to review my request. What do I do?
Contact the Registrar’s Office and we can review access.
What if I submitted a request, but I want to cancel it?
Contact the Registrar’s Office and we can update the status of your request.
An email will be sent to the faculty to let them know the request has been cancelled.
How many times can I do this?
Students may withdraw from a maximum of 18.0 semester units.
Term withdrawals involving a medical or mental health reason will not count toward
this maximum, but verifiable documentation will be required.
