Forms

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Table of Contents

Grants & Contracts Forms Issued Instructions Policy
Close Out - Sponsored Projects Check List (PDF, 643KB) 08/2010 - -
Close Out - Property and Inventory Report for Sponsored Projects (PDF, 569KB) 08/2010 - -
System Support Forms Issued Instructions Policy
Transact-CashNet eMarket Request Form (MS Word, 73KB) 06/2022 FAQ -
Transact-CashNet Access Form (PDF, 186KB) 09/2023 FAQ -

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Accounting - Chartfield Requests Issued Instructions Policy
Chartfield Request Form - Standard (Adobe Sign Form) 06/2020

Use this form for updates or modifications to existing chartfields.

View Adobe Sign instructions.

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Chartfield Request Form for New Funds (Adobe Sign Form) 06/2020

Use this form for new fund requests.

View Adobe Sign instructions.

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Accounting - Journal Entry Transfer Issued Instructions Policy

CI Journal Entry Transfer (JET) / (RET)(ZIP, 576KB) For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry. Training: JET/RET v2 Power Point (PDF, 634KB)

 05/2020 JET Process Guide (PDF, 2.3MB) RET Process Guide (PDF, 1.2MB) -
Accounting - Cash Handling & Deposits Issued Instructions Policy
Cash Handling Quick Reference Guide (PDF, 124KB) 07/2022 Within form Cash Handling Procedures (PDF, 262KB)
Transact Access Request Form (PDF, 177KB) 09/2023 Within form Cash Handling Procedures (PDF, 262KB)
Endorsement Stamp Order Request Form (PDF, 214KB) 09/2023 Within form Cash Handling Procedures (PDF, 262KB)
Cash Receipt Log (PDF, 76KB) 09/2023 Within form Cash Handling Procedures (PDF, 262KB)
Safe Combination Coordinator Appointment (PDF, 110KB) 09/2023 Within form Cash Handling Procedures (PDF, 262KB)
Safe Combination Access Listing (PDF, 126 KB) 07/2023 Within form Cash Handling Procedures (PDF, 262KB)
Deposit Request (PDF, 580KB) For campus and CI auxiliary use to request the deposit of funds to a specific fund or department. 09/2023 Within form Cash Handling Procedures (PDF, 262KB)
Accounting - Invoice Requests Issued Instructions Policy

Invoice Request (PDF, 959KB) For all campus and CI auxiliary use to request an invoice.

 2023 - -
Accounting - Petty Cash Issued Instructions Policy
Current Custodian List (PDF, 99KB) 06/2017 PettyCash Procedures
(PDF, 195KB)		 -
New Custodian Form (PDF, 317KB) 03/2017 PettyCash Procedures (PDF, 195KB) -
Custody Transfer Request Form (PDF, 315KB) 03/2017 PettyCash Procedures (PDF, 195KB) -
Audit Form (MS Excel, 36KB) 10/2015 PettyCash Procedures (PDF, 195KB) -
Reconciliation Form (MS Excel, 41KB) 10/2015 PettyCash Procedures (PDF, 195KB) -

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NEWTravel Expense Claim Form (2024) (ZIP, 199KB) Valid for travel expenses that occur on or after 01/01/2024. 1/2024 Within form CSUCI Travel Procedures and Regulations (PDF, 1.7M)

Travel Expense Claim Form (2023) (ZIP, 199KB) Valid for travel expenses that occur on or after 01/01/2023.

 1/2023 Within form CSUCI Travel Procedures and Regulations (PDF, 1.6M)
CSUCI Travel Card Application (PDF, 278KB) 01/2019 Within form -
Travel Cash Advance Agreement (PDF, 135KB) 01/2019 Within form -
CIT Request Form (ZIP, 80KB) Request Channel Islands Travel number to use Travel Store and other campus accounts.
01/2016
CI Travel Store Handbook (ZIP, 1.75MB)
CSUCI Travel Procedures and Regulations (PDF, 718KB)
International Travel Authorization Request(2022) To be completed prior to international travel occurring on or after 01/19/2023.
01/2023
Within form
FAQ
Monthly Mileage Log (PDF, 102KB) For employees incur mileage regularly as part of their normal duties.
01/2018
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CSUCI Travel Procedures and Regulations (PDF, 718KB)
Accounts Payable - State of California Standard Issued Instructions Policy
CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver (PDF, 161KB) For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking. 09/1991 - -
CA STD 261- Private Vehicle Use (PDF, 112KB) For all travelers using private vehicles for business purposes. 03/1995 - -
Accounts Payable - Other Forms Issued Instructions Policy
NEW Business Expense Claim Form(2024) (ZIP, 172KB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occur between 01/01/2024 and 12/31/2024. 01/2024 - Petty Cash Procedures (PDF, 167KB) CSUCI Travel Procedures and Regulations (PDF, 718KB)
Business Expense Claim Form(2023) (ZIP, 172KB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occur between 01/01/2023 and 12/31/2023. 01/2023 - Petty Cash Procedures (PDF, 167KB) CSUCI Travel Procedures and Regulations (PDF, 718KB)
Accounts Payable Accrual Form 2024 (MS Excel, 69KB) 05/2024 - -
Check Request Form(2018) (ZIP, 150KB) Request payments to suppliers/vendors.
01/2018
Within form
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Expense Transfer Justification Form (MS Word, 33KB) 04/2009 - This form is for transferring expenses that are older than 90-days.
Student Financial Item Type Request Form (MS Word, 42KB) 06/2016 Within form  
Wire Transfer Request Form (PDF, 71KB) Request vendor payments to be issued by wire.
01/2018
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Lost/Missing Receipt Form (PDF, 29KB)
01/2018
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